Marketing and Communications Resources

Find answers to frequently asked questions about creative services and web requests as well as resources and advice to best publicize your Health Sciences Division or Loyola sponsored event.

Publicize Your Event



Always try to schedule as far in advance as possible and make sure the event is listed on your department website. If you’re unsure of who manages your website or where to post your event contact Lauren Custis.

Health Sciences Campus Posters

Posters in the elevators or above the water fountains

Need to print posters to hang around campus? Stay on brand with these templates and fonts.

*Add event to the calendar and make sure to select the correct screens!

Loyola Owned Photos Available for Use

Feel free to use any of the photos of from the HSD buildings photo album or the HSD Science and Labs photo album on flikr. This images can be used for banners, flyers, posters etc. If you are unsure, please run them by Erinn Connor or Lauren Custis before adding them to a project or project request.

Digital Screens and Calendar

There are several digital screens around the Health Sciences Campus that display the daily calendar events, news to staff, research awards, and other happenings.

Only events entered to the calendar and locations selected “Health Sciences Campus” and “Stritch School of Medicine” will display on the digital screens.

Bottom Right of the digital screen is for grant and research awards.

Top Right is for priority campus-wide or university-wide events only.

  • Contact Lauren Custis or Erinn Connor with awards or event requests
  • When submitting, Include: time, location, title and an appropriate image to go along with your event.

Adding an item to the Calendar

Submit an item or event to the calendar.

The following Information must be filled out:

  • Event Title
  • Start Date/Time
  • End Date/Time
  • Location (be as specific as possible)
  • Contact Person
  • Contact Person e-mail/phone

Event descriptions are always appreciated.

If the event takes place on the Health Sciences Campus please “Suggest the event” for “Health Sciences Campus Calendar” – if it is open to the public, also tag “Stritch School of Medicine” and “Marcella Niehoff School of Nursing”

  1. Preview Event
  2. Upload to Site
  3. The event must be approved before you will see it on the calendar page.


If you need to send an e-blast about the event and do not have a Mail Chimp account, contact Lauren Custis with the content you need on the e-blast, an example of a previous e-blast (if applicable), and an on brand image if you will be using one (HSD Flickr has many on brand options).

Only use the template if you are sending to faculty, staff, students, or a combination of the three.

Project Request (creative, photography, web)

If you need an e-blast, marketing collateral, or extensive web updates please submit a request and allow at least a 10 day turnaround. Photography requests may take longer and need follow up scheduling.

Details for common types of projects:

  • New Website - things to consider.
  • Design RequestsSubmit a request and work with a designer to establish a timeline. Plan for at least a 10 day turn, depending on the project, it may take longer. The more detail and information you can supply in the beginning will allow for quicker work.
  • Photography/Multimedia Request – All photo requests need to be made 10 days ahead of time to Lukas KeapprothLearn more about hiring a freelancer.
    Multimedia requests information need to be made 4-6 weeks ahead of time.
    • If you run into a scheduling issue and have the budget to hire a freelancer, we have vendors that we’ve worked with in the past and trust. Please contact Lukas Keapproth.

Social Media

The Health Sciences Division has a Twitter and Instagram. Stritch has a Facebook and Niehoff also has a Facebook and Twitter. If you would like to highlight an event or have inquiries, please contact Erinn Connor.

It is best to have a headline, a sentence about the event and a Call to Action that links to more information on the web. If you are unsure of where to promote your event on the web please contact Lauren Custis for assistance.

General Assistance



Commonly asked questions about scheduling, the content management system T4, and Loyola's brand and logos.


T4 is the University’s content management system. Find templates and directions to help with web content updates.

Room Scheduling

Room scheduling is managed by the campus operations team. Rooms can be booked through the Room Scheduler and questions should be directed to Rus Pascal.

Logos and Brand Standards

Find the Loyola marketing guidelines and downloadable seals, logos, letterheads and more.